Human Resources Assistant - The International Federation of Red Cross and Red Crescent Societies

The International Federation of Red Cross and Red Crescent Societies' mission is to improve the lives of vulnerable people by mobilizing the power of humanity. It is the world's largest humanitarian organization and its millions of volunteers are active in over 186 countries.

International Federation Red Cross and Red Crescent Societies Padang, West Sumatera Office – Indonesia Delegation is looking for candidates for the posts of: 

Human Resources Assistant - Padang (1 position)

(National Staff Position)

 

To assist HR Officer and HR unit to administer the unit in order to deliver efficient and comprehensive services and fair application of administrative procedures and provide accurate and timely administrative support

 

 

Duties applicable to all staff:

 

·         Actively work towards the achievement of the Secretariat's goals.

·         Abide by and work in accordance with the Red Cross/Red Crescent principles.

·         Perform any other work related duties and responsibilities that may be assigned by the line manager.

·         Respect and observe the Code of Conduct and staff regulations.

 

Specific duties, responsibilities and accountabilities:

·         Assist HR Officer with receiving, registering and sending acknowledged letters for all open positions. File and update all CV's received, simultaneously and assist in the selection of candidates by preparing a file of preselected candidates matching the set criteria.

·         Assist in organizing interview panels (inform and select panelist of the schedule, prepare relevant documents for the interviewers).

·         Assist in organizing briefing/debriefing schedules for staff deployed by the Federation as required, coordinate with relevant personnel.

·         Assist in updating the Staff's Leave data and Time Sheets

·         Assist in keeping the individual personnel records

·         Organize filing and archiving systems

·         Administer and follow up the health insurance for local staff including distributing the insurance card as required

·         Assist in distributing Payroll Slips, addendum, Jamsostek Cards

·         Assist in preparing documents for VISA / Police Report and following up on the process when needed.

·         Perform any other work related duties and responsibilities as may be assigned by the HR Officer and HoO.

 

Qualification & Experience:

 

·    A relevant qualification in administration or equivalent

·    HR qualification

·    Secretarial Knowledge essential

·   Experience in Humanitarian organization

·    2 yrs relevant experience in an administrative/HR role.

·   Basic MS-Windows software applications. Practical knowledge of computers (Windows, spreadsheets, database, lotus, word processing, e-mail)

·    Office organizational and secretarial skills

·    Fluency in English and Bahasa Indonesia

·    Ability to maintain High Level of Confidentiality.

·    Ability to work within context of governmental regulations and bureaucracy

·    Ability to negotiate with service providers i.e. medical insurance coverage, consultants

·    Able to work long hours, and overtime, to accomplish complex tasks.Graduated from reputable university.

                                                                                                                                                                                                                            

Please submit your application letter addressing the above qualifications and experience with your curriculum vitae on 21^st April 2010at the latest to:

Human Resources Department
Email: ifrc.recruitment@gmail.com
or 
International Federation of Red Cross and Red Crescent Societies
c/o Palang Merah Indonesia (PMI) Daerah Sumatera Barat
Jl. Sisingamangaraja No. 34, Padang
Sumatera Barat

Please indicate on the subject heading:

Application for HR Assistant  –  Padang

Only short listed candidates will be notified.