Evaluation Consultant - International Organization for Migration (IOM)

Closing Date: Sunday, 02 January 2011

Evaluation Consultant

International Organization for Migration (IOM)

Closing date: 02 Jan 2011

Location: Indonesia - Jakarta

International Organization for Migration (IOM) Indonesia is looking for an external, expert Consultant in connection with the mid-term evaluation of its "Support to the Indonesian National Police (INP) to implement its National Community Policing Strategy (POLMAS) in the context of the National Action Plan on Human Rights (RANHAM)" project, according to the terms of reference below.

Reference No : SVN/ID10/2010/084

Position Title : Evaluation Consultant

Duty Station : Jakarta, Indonesia

Classification : Consultancy

Duration of contract : 60 (sixty) working days

BACKGROUND

One of the most significant tenets of Indonesian democracy was the separation of the INP from the Indonesian Military in April 1999, acknowledging civilian supremacy on internal security matters. Since, the INP has engaged in substantial and genuine efforts to reform, both institutionally and operationally.

Community-based policing is a people-centered approach that is based on respect for human rights, accountability, and the belief that effective policing operations must be proactive and conducted in partnership with the community. While community policing (CP) is a relatively new concept in Indonesia, considerable results have been achieved and INP leadership has showed a constant and resolute commitment towards its implementation. CP (referred to in Indonesia as POLMAS) essentially represents the cornerstone of the INP's reform strategy.

A further, significant undertaking towards strengthening the country's democracy, governance framework and enhancing overall security was the development by the Government of Indonesia (GoI) of two five-year national action plans on human rights (RANHAM) to promote good governance and the protection of human rights, with implementation responsibilities assigned to wide range of GoI institutions.

In 2003, IOM launched the project "Strengthening the Indonesian National Police Force through Institution-Building - Phase I" (2003-2005), followed by a project Phase II (2005-2009), both aiming to provide comprehensive technical assistance and capacity building support and training to the INP on CP and human rights, in selected pilot areas. Current, European Commission (EC) funded project activities, which commenced in July 2009, will build on earlier programmatic achievements and lessons learned, focusing on training and extensive information dissemination on POLMAS, human rights and gender for first-line, mid-level and high-ranking Police officers and other national and local level stakeholders throughout Indonesia. Through the provision of technical assistance, training, and support with information dissemination, the project will support the implementation of RANHAM and enhance policy-related coordination between INP and other government agencies in the implementation of POLMAS.

The 36-month project contributes to accelerating security sector reform in Indonesia and to strengthening the rule of law and security, through enhancing knowledge of and promoting greater respect for human rights and enhancing related law enforcement capacities. The project is implemented in the framework of the EC-funded programme "Strengthening the Rule of Law and Security in Indonesia", alongside complementary activities aimed at supporting the fight against corruption and strengthening the capacity of Indonesian law enforcement agencies to better fight crime.

The overall project objective is to improve the capacity of the Indonesian National Police (INP) to implement its National Community Policing Strategy in the context of the 2004-2009 National Action Plan on Human Rights. Specific objectives of the action include:

(1) acceleration of the implementation of POLMAS, human rights and promotion of gender equality among first-line, mid-level and high-ranking INP officers nationwide;

(2) enhancement of the knowledge and skills of INP officers in community policing techniques and on human rights principles and standards;

(3) enhancement of the capacity of the Directorate General of Human Rights (DGHR) and the RANHAM national and local committees in the implementation and monitoring of the RANHAM; and

(4) stimulation of general Police reform, in particular in the field of recruitment and other operational and managerial practices.

The increased understanding of INP officers on human rights concepts and standards ensures that law enforcement is carried out with due regard to the protection and preservation of individual basic rights. By achieving the implementation and institutionalization of POLMAS, human rights standards and gender equality into INP policies and daily operational practices, and by enhancing the public's understanding and awareness of the INP's role in upholding human rights, and establishing and institutionalizing cooperation and monitoring mechanisms, it is expected that the project will support the development of a professional, accountable and effective Police force. Activities also aim to facilitate the development of community-level partnerships to address the sources of instability and to maintain peace and order.

The project is adopting a two-pronged approach that entails supporting the INP in the implementation of CP, enhancing its capacity to implement relevant RANHAM provisions, as well as supporting the DGHR and the national and local RANHAM Committees to monitor the implementation of and information dissemination on RANHAM. Effective communication and coordination mechanisms will be set up at the national and local levels. Enhancing cooperation with DGHR and the national and provincial RANHAM Committees and civil society aims to further enhance the INP's accountability and transparency in relation to the community.

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OBJECTIVES OF THE MID-TERM EXTERNAL EVALUATION

The objective of the mid-term external evaluation is to assess the overall performance, immediate impact and achievements of the project to date (i.e. end December 2010), in line with the stated project objectives and desired results and within donor defined parameters. The evaluation concerns primarily IOM's performance in designing, implementing and accounting for capacity building support activities targeting the INP and DGHR. It will seek to determine the extent to which assistance has been meaningful for the beneficiary institutions themselves, as well as the immediate impact of the project on the broader communities they serve. It will also consider how IOM's capacity building assistance model and experience, in particular the use and empowerment of qualified and motivated INP/DGHR staff to train and disseminate information to their peers, may be applied and/or further refined in the future. The evaluation will assess IOM's overall implementation strategy and the effectiveness of individual activities, complementing and building on earlier (and other ongoing) programmatic achievements and interventions. Recommendations on the further refinement and updating of activities, their sustainability, as well as on IOM's possible future role in Indonesian security sector reform will be made.

The evaluation will analyze the relevance of and performance during the initial 18 months of project implementation and make concrete, substantive recommendations for the remainder of the project implementation period, as follows:

1. Relevance: The degree to which the project activities and implementation strategy were justified and appropriate in relation to assessed needs and the national/regional/global context, within donor defined parameters. The Consultant(s) will evaluate the pertinence of overall project strategy and activities, in relation with the immediate and expected impact on target beneficiaries.

2. Impact: The assessment of immediate impact achieved or likely to be achieved, analyzing both positive and negative, foreseen and unforeseen changes generated and effects on the target beneficiaries and the communities they serve, directly attributable to the project. The Consultant(s) will assess immediate project impact and potential for sustainability. The evaluation will also make substantive recommendations on enhancing and monitoring impact during the remainder of the project implementation period.

3. Effectiveness: The extent to which the project's stated objectives are achieved or the likelihood that they will be achieved. The effectiveness of the project should be assessed against the objectives and results and based on the indicators in the logical framework enclosed in the project document. Factors contributing to and detracting from the achievement of stated objectives and desired results should also be included in the analysis.

4. Efficiency: The analysis and assessment of the overall project performance, outputs in relation to inputs, financial management, and implementation timetable. The Consultant(s) will evaluate IOM's performance in implementing the various project components and assess the outcomes and outputs reached after 18 months of implementation, with a focus on efficiency (the degree to which project resources have been optimally used in the implementation of the project) and timeliness.

5. Sustainability: The extent to which the project benefits are likely to continue after the end of IOM's intervention. The Consultant(s) will assess and make recommendations on the design of specific follow-up interventions to bring about visible and permanent results.

More specifically the purposes of the mid-term evaluation exercise will be to:

Project rationale and objectives

• Assess the relevance of IOM's capacity building assistance to the INP and DGHR, within donor defined parameters;
• Consider the extent to which project activities contribute to the achievement of the stated objectives and training and information dissemination activities have a sustainable impact with regards to enhanced skills and knowledge and the management and operational practices of the target beneficiary institutions;
• Assess the effectiveness and appropriateness of the current programme model, implementation strategy, and working relationships; formulate recommendations for modifications and improvements;
• Evaluate nationwide public awareness of IOM's intervention, on the part of the INP, other relevant GoI counterparts, civil society organizations, communities.

Activities and results to date

• Assess the quality, range and effectiveness of the intervention and methodology pursued;
• Assess the quality and appropriateness of the inputs provided (technical support, project management, administrative and financial management procedures), operational arrangements, activities undertaken, and outputs and outcomes produced;
• Highlight best practices in the implementation of activities and analyze challenges to the project's success and the lessons learned from managing them;
• Highlight lessons learnt pertaining to the implementation process and strategy employed and provide recommendations for improvement;
• Assess the feasibility of implementing planned activities and achieving the desired results and objectives within the set timeframe and budget, and make recommendations accordingly.

Project impact and sustainability recommendations

• Identify and analyse the underlying factors and critical constraints for the success / non-success of IOM's project intervention, highlighting in particular lessons that could be drawn from experience. This analysis could include issues of access, reliance on and reinforcement of existing institutional capacities, logistics involved in targeting a broad, nationwide beneficiary group, local perceptions, and political support;
• Assess the continued relevance and feasibility of the project objectives, results and activities (taking into account other relevant programmes and projects);
• Make recommendations on possible improvements which can be practically implemented during the remainder of the project period, in particular with regards to monitoring, evaluating and documenting the impact of the project and individual activities;
• Assess the sustainability and possible future utility of established working relationships and partnerships, both those of IOM with beneficiary institutions and those among GoI institutions relevant to the implementation of POLMAS and RANHAM;
• Assess IOM's position in the field of security sector reform, including perceptions, expectations, misconceptions, and real accomplishments; recommend possible changes, institutional strategies and new directions, in order to build on existing experience to improve and expand IOM security sector reform activities.

Methodology

The Consultant(s) will conduct a qualitative and quantitative assessment of the project's progress to date through extensive deskwork and fieldwork. Specific activities to be undertaken by the Consultant(s) will be determined in close consultation with IOM and the project donor.

Activities will include, but may not be limited to, the following:

1. Review project documents, reports and other publications relevant to the project, including working documents; progress updates and reports; meeting minutes; training curricula and reports; etc. and other relevant external documentation;

2. Conduct interviews and/or focus group discussions with the INP and DGHR as the main project beneficiaries, IOM staff, donor representatives, other key stakeholders and other organizations and/or donors active in a similar field of work;

3. Conduct field visits to collect first-hand data on immediate project impact and reach as well as to identify gaps, changed assumptions and emerging trends;

4. Prepare and submit a comprehensive evaluation report that outlines the methodology employed and main findings and clearly identifies the outputs, outcomes and immediate impact achieved during the initial 18 months of project implementation, constraints encountered and/or anticipated in relation to the achievement of stated project objectives and desired results, as well as highlights best practices and lessons learned that can inform future project implementation and new project design.

A draft report will be submitted to IOM and the project donor for review and feedback, prior to the submission of the final report.

The evaluation report will be prepared and submitted in English, in editable electronic format.

Timeframe for Implementation

The envisaged timeframe for execution and completion of the assignment is a period of 60 working days, with all deliverables preferably available by 28 February 2011. A detailed workplan shall be prepared by the Consultant(s) within the first week of appointment, for revision and agreement by IOM.

A draft report in accordance with the evaluation objectives and criteria shall be provided to IOM no later than 7 working days prior to the completion of the assignment so that IOM and donor feedback may be taken into consideration when submitting the final version of the report.

IOM retains the right to require the Consultants) to conduct consultative and/or feedback meetings with IOM staff and other key stakeholders during the course of the assignment, as well as a present principal findings and recommendations when preparing and submitting the evaluation report.

How to apply

Interested applicants (i.e. individuals or teams of consultants) must submit the following documents:

(a) Letter of interest - not exceeding two pages - containing a brief overview of the proposed methodology and workplan relating to the assignment and clearly stating suitability and availability for the assignment and expected consultancy fee.

(b) Detailed curriculum vitae.

Please submit the application by e-mail to recruitment-indonesia@iom.int.

Application deadline is 2 January 2011.

Due to the expected volume of applications, only candidates under positive consideration will be notified.

Reference Code: RW_8C8624-70