Program Development Manager, Indonesia

  Closing Date: Sunday, 19 December 2010

Program Development Manager

Agency for Technical Cooperation and Development (ACTED)

Closing date: 19 Dec 2010

Location: Indonesia

Department: Coordination

Position: Program Development Manager

Contract duration: 6 months

Location: Jakarta, Indonesia

Starting Date December 2010

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 27 countries worldwide, with over 180 international and 3000 national staff. ACTED has a 62 million € budget for over 240 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.

For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Gunung Sitoli

National Staff : 57 (July 2010)

International Staff : 3 (July 2010)

Areas : 2 (Nias Island, Aceh)

On-going programmes: 1

Bugdet : 1 M€ (2009)

ACTED established presence in Indonesia in 2004 through an emergency response to the tsunami. Since then, ACTED Indonesia has expanded its role through multi-sector interventions that address relief, rehabilitation and development. ACTED responded with humanitarian assistance in Nias after the earthquake of 2005, launched WATSAN projects in latrine construction and hygiene education in schools, and has built capacity amongst Meulaboh boat builders and supported the construction of fishing vessels. Recent projects include the construction of roads and bridges in the Tugala Oyo region to improve humanitarian access, and a livelihoods recovery project in northern Nias. Future projects include school construction, forest management, training of boat carpenters, an integrated disaster preparedness initiative and expanded development programs in Sumatra. Today ACTED Indonesia has over 150 staff and two offices in Nias and Meulaboh.

III. Position Profile

The program development manager is responsible for developing tools for appraisal, monitoring and evaluation in-country, as well as ensuring the production of timely reports for Donors and for developing a country communication strategy, both internal and external.

In term of AME, the Program development Manager is in charge of the following:

1. Project Cycle Management

• Facilitate the development and implementation of project cycle management;
  
  

• Develop a PCM guide, incl. tools and procedures to be used;
  
  

• Train the staff to use the PCM guide and related tools and procedures, and notably follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for all projects
  
  

• Keep track of all projects and programmes monitoring and evaluation schedules and work with field staff to design and implement monitoring and evaluation procedures;
  
  

2. Information System

• Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
  
  

• Follow up the day-to-day workings of the AME Department, including reading weekly monitoring reports and follow-up;
  
  

• Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organisations working in the area;
  
  

• Set up a Resource Centre at the capital office regularly updated with appropriate and relevant external and internal resources.
  
  

• Diffuse information to other internal stakeholders through the intranet and the regional office
  
  

3. Participatory Appraisal, Monitoring and Evaluation

• Ensure that local partners, when appropriate, engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;
  
  

• Work with base and field staff to help design and improve adapted participatory appraisal mechanisms for the projects implemented in the country;
  
  

4. Departmental Follow-up

• Manage the AME staff in cooperation with Area Coordinators and Programme Managers;
  
  

• Follow up work plans, activities and their quality;
  
  

• Work with the administrative departments to ensure that procedures are respected;
  
  

• Solve problems and give professional guidance, specially for interns / volunteers;
  
  

• Communicate regularly to the regional Coordination, Programme Managers and Coordinations on all activities;
  
  

In term of Reporting, the responsabilities of the Program development Manager are as followed:

1. Ensuring the Production of Timely, Accurate and Analytical Reports for Donors

• Understand and disseminate Donors guidelines ;
  
  

• Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
  
  

• Recruit and train Reporting Officers (both expatriate interns and/or national staff, if appropriate) to build up a productive and high performance team in line with ACTED's principles of cost effectiveness and capacity-building;
  
  

• Supervise the work, learning and progress achieved by all Reporting staff on the field to ensure quality and timeliness of reports;
  
  

• Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
  
  

• Work in close relation with Finance Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
  
  

• Work in close relation and communicate on a regular basis with HQ reporting department, notably on the basis of the monthly Reporting follow up
  
  

2. Developing Internal Coordination and Communication mechanisms

• In relation with the Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
  
  

• Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
  
  

• Follow-up meetings at the field level and in the capital, between the bases and between the country programme and HQ/other ACTED operations through the ACTED Newsletter;
  
  

• Draft agenda and minutes of country-wide meetings, with the assistance of the Reporting staff.
  
  

3. Developing an External Donor Relations Strategy

• Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
  
  

• Manage a team of Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
  
  

• Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.
  
  

4. Developing an External Communication Strategy

• Define the main target groups, activities, resources and partnerships needed;
  
  

• Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
  
  

• Identifying sources of funding for a more cohesive public information strategy in-country.
  
  

5. Assisting the Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects

IV. Qualifications:

Postgraduate diploma in International Development and (or) relevant Master's level degree (anthropology, development studies, humanitarian aid, sociology);

Fluency in written and spoken English

Proficiency in written and spoken English

Strong writing abilities and analytical skills

Skills in political sciences or international relations

Ability to work efficiently under pressure

Previous experience in the humanitarian field, proposals development, and donor relations are required

Previous experience abroad is required

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus (around 1800€ net per month)
• Additional monthly living allowance
• Free food and lodging provided at the organisation's guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

How to apply

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref : PDM/INDO/RW

ACTED

Att: Human Resources Department

33, rue Godot de Mauroy

75009 Paris

Reference Code: RW_8BBGAU-93