Financial Management Consultant (ETC) - The World Bank

Job Title : Financial Management Consultant (ETC)

Reporting to : Task Team Leader

Dept/Div : EASHE

Appt Type : ET Consultant (12 months)

Closing date : July 16, 2010

Location : Jakarta, Indonesia

Appointment : Local Hire

TERMS OF REFERENCE (TOR)

Financial Management Consultant - Education

Basic Education Capacity Trust Fund (ADMINISTRATION)

1. Background

The European Commission and the Royal Government of the Netherlands have jointly established the Basic Education Capacity Trust Fund (BEC-TF) with the purpose of supporting GOI in improving the delivery of decentralized basic education. It is also intended to lay the ground and conditions to be met for a major sector-wide investment program. These goals will be achieved through targeted analytical work, thematic dialogue in education between the Government of Indonesia (GOI) and donors, and capacity development and strengthening of systems for planning, budgeting, financial management, M&E, and human resource management.

A key focus area of the BEC-TF is capacity development at the central, provincial and district levels. Capacity development of local governments will focus on devising and implementing sound education development strategies, given their roles and responsibilities within a decentralizing system. While the primary focus of capacity development is at the district level, capacity at the provincial and central levels is also important for key supporting activities in order for district level activities to be effective.

Component 2 of the BEC-TF focuses on Good Governance, Financial Management, Budgeting and Accountability. There is a need to strengthen education sector governance and management capacity, particularly at local government level, to use resources more effectively, efficiently and equitably. There is currently a lack of accountability and transparency in public education expenditures and their results. An important priority, therefore, is the strengthening of planning, budgeting, procurement, financial management, monitoring and assessment systems to strengthen accountability practices. Also of high priority is the continued strengthening of the participation of parents and the community in education to improve accountability.

There is a need for a consultant to work under the direct day-to-day supervision of a Financial Management Specialist (FMS) of the Bank. The consultant should apply a risk based approach in the assignment, and also work closely with the education team

2. Purpose of the Consultancy

To assist the education sector in undertaking Financial Management (FM) implementation review in the active project and providing FM assistance in preparing new projects in the Indonesia education portfolio. The focus of the consultant will be to support the assigned Financial Management Specialist (FMS) and Education team in providing adequate implementation support to all the Education Sector projects.

3. Scope of work

 Prepare a Supervision Plan for the assigned operation, taking into consideration inputs from the project appraisal document, audit reports, project progress reports, discussions with task managers and earlier supervision missions.

 Review the progress of project FM implementation including checking that the budgets are adequate, and checking expenditure against budget and identifying any issues of concern.

 Conduct a sample transaction review, checking that reported expenditure is backed by adequate and genuine documentation and complies with contract terms and eligibility criteria under loan/credit/TF agreements.

Provide FM implementation support through reviewing the project budget plan, reviewing the IFRs including providing feedback to the implementing entities, and provide necessary technical assistance to implementing agencies through discussions and written feedback and generally facilitating project implementation.

 Evaluate adequacy of accounting organization at Project Management Units and Project Implementation Units.

 Assess the continuing adequacy of operating accounting systems and related financial controls in projects, to confirm if the accounting information generated by them is reliable and if financial controls have operated satisfactorily.

 Analyze matters reported in Audit Reports and observations made during supervision into a framework that facilitates the development of a fiduciary risk assessment model; and assist the task team to monitor audit report follow up action.

 Assess continuing adequacy of internal controls over all aspects of project implementation.

 Assist in the generation of FM Ratings for the Projects reviewed

 Provide input to FMS Prepare risk assessment table and analyze the risks and propose risk mitigation.

 Other steps that may be considered necessary to meet the work objectives.

4. Outputs

Timely FM Implementation Review and assessment reports, FM rating datasheets for each project reviewed, Audit monitoring report and IRIS files

5. Selection Criteria

 Master or Bachelor's degree in Accountancy with minimum 3 years of relevant experience in financial accounting or internal auditing in a large organization / firm. A combination of audit experience and operating accounting experience would be ideal.

 A good understanding of financial controls.

 Familiarity with government accounting systems.

 Proven ability to resolve issues and problems with the Government and maintain a trusting relationship.

 Sharp eye for details, a head for numbers.

 Fluent in Bahasa Indonesia and English, written and spoken

 Should be a self-starter, highly motivated and adaptable

 Proven communications skills, both oral and written

 Computing competence in Word, Excel, PowerPoint;

 Ability to work as a member of a multi-professional team;

 Ability to meet deadlines.

6. Length of Assignment

The consultant will be offered a one year Extended Term Consultant contract, renewable for one year maximum, beginning July 2010.

7. Reporting

The consultant will report on a day to day basis to the assigned Financial Management Specialist and to Operations Officer and also to Education Sector Cluster Leader. All reports should be submitted in soft copy, along with summaries and PowerPoint presentations as appropriate.

HOW TO APPLY

- Please only submit your cover letter, CV, references (three names with full contact details) to: jobsindonesia@worldbank.org.

- State the job title you apply and your name on the e-mail subject.

- Deadline of application is July 16, 2010. Late submission will not be considered; hard copy applications and phone inquiries will not be accepted.