ADMINISTRATIVE AND FINANCE - FAO Jakarta

All applications should be addressed to:

Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250
E-mail: FAO-ID@fao.org

ADMINISTRATIVE AND FINANCE
CLERK (NATIONAL) (FAO-HPAI/AFC/31/ 03-82)

Location : Jakarta, INDONESIA Application 

Deadline :20-Apr-10
Type of Contract :Other Languages Required : English 

Duration of Initial Contract :3 months with possibility of
extension 

Background

I. Organizational Context 

Food and Agriculture Organization (FAO) is a United Nation agency which
provides technical assistance in Indonesia. One of our projects
since 2006 provides support for the control of Avian Influenza, in cooperation
with national and regional Indonesian government livestock authorities. Project
activities are conducted in various locations nationwide. 
Under the overall supervision of the FAO Representative in Indonesia and A-FAOR
(Administration), receives guidance from Senior Administrative/ Finance Officer
and Operations Officer, direct supervision of Finance Assistant; Administrative
& finance clerk will perform administrative and clerical duties for the
Programme and helps coordinate field activities for the project.
Duties and Responsibilities
II. Functions / Key Results
Expected

Summary of key functions:
Provide payment detail
on daily basis made by FAOR to FAO projects in Indonesia, by updating monitoring
tools provided
Assist FAOR finance
unit for filling purposes as requested
Cross check commitments prior
payment processes as requested
Assist FAOR finance unit in
document review for payment purpose & ensure proper documentation and
arrange proper record for payment before finalize by finance assistant or
representative during the activities assigned
Ensure that the office filing
systems and inventory records are properly maintained for easy retrieval
Perform daily Operations unit
works; photocopy and send documents, correspondent, assist on Operations
meeting.
Prepare banking transfer
instruction.
Draft letter or email as
requested.
Perform other duties as
required
III. Impact of Results 

The key results have an impact on the success of FAO/ GOI Avian Influenza
Control Programme implementation in Indonesia.
Competencies
IV. Competencies 
Demonstrates commitment to
FAO vision, mission and values
Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability
Contributes effectively to
team work and team outcomes
Consistently approaches work
with energy and a positive, constructive attitude. 
Demonstrates openness to
change and ability to manage complexities.
Demonstrates strong oral and
written communication skills as well as interpersonal and public relation
skills
Required Skills and
Experience
V. Recruitment Qualifications

Education: 

High School Diploma or equivalent

Experience: 
Min of 2 years experience in
related field
previous employment in
international organizations preferably within the UN specialized agencies
Proficiency in MS Office,
particularly Word, Excel and Power Point

Language Requirements: 

Good knowledge of the 
English language , written and verbal communications

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